OFFICERS
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OFFICERS
Duntreath Neighborhood Association is comprised of four Officer positions that remain the structure of our social organization. The Officers include the following positions: President, Vice President, Secretaries (2), and Treasurer. Each position may be held by up to two people for the purpose of sharing responsibilities; a position may be shared by people residing in the same household. Term of office is two years. New Officers were elected early 2023 during our Annual Meeting.
Melody Wyne
& Lynne Crawford
PRESIDENT
Liaison to City officials and services
Oversees annual dues campaign
Convenes and facilitates meetings as needed
Budget Oversight
Manages neighborhood communications and updates
Coordinates events with Secretary as needed
Assures compliance of bylaws among organization
Shared support of social media monitoring and responses
Avni Pathak
& Beth Clawson
VICE PRESIDENT
Organizes Facebook membership based on paid neighbors
Coordinate outreach to welcome new neighbors
Communicates with Block Captains to distribute flyers
Front entrance management: liaison to landscaping vendor, decorate for holidays
Assist with city liaison coordination
Communicate with elected officials as needed
Assists planning events as directed by Secretary
Shared support of social media monitoring and responses
Mary Hamm
& Cameron Cox
CO-SECRETARIES
​*Elected to serve 2 consecutive years, alternating nomination years annually
Develop neighborhood event calendar
Develop budgets for events with Officers
Communicate with host streets and homes for events
Recruit and organize volunteers for events
Event vendor management
Event promotion via Facebook and e-newsletter (coordinated with Officers and/or Volunteer)
Assist club leads as needed
Tom Moots
TREASURER
Manage annual budget and budget reporting
Pay vendors and bank account management
Documentation of annual dues collected online and via mail
Monitors P.O. Box for annual dues submitted
Assists with vendor identification and management
Assists planning events as directed by Secretary
FORMER OFFICERS
{2021-2022} President: Matt & Mary Jo Green, Vice President: Mitch & Robin Pleasants, Co-Secretaries: Molly Opferman (21-22), Treasurer: Rick & Julie Ganey
- NOMINATE A NEIGHBOR -
This is a fun group of efficient leaders who are provided with detailed notes for effective practices to host events and communicate to neighbors. We look forward to welcoming new leaders! Please use this form to nominate yourself or as many neighbors as you feel would be a great Officer!
ADDITIONAL VOLUNTEER ROLES
WELCOME VOLUNTEER LEAD
Visits new neighbors as identified
Delivers Dues sign up form so they have info to join the Facebook group
Delivers a welcome gift such as homemade cookies (budget can support any costs associated)
BLOCK CAPTAIN COORDINATOR
Confirms Block Captain volunteers annually
Distributes Annual Dues Flyers for Captains to distribute
Works with Vice President to recruit new Captains as needed
DECORATION VOLUNTEER LEAD
Secures seasonal decorations for entrances and stores (based on budgeted amount for purchase)
Recruits volunteers as needed for set up and take down
Decorations are done for Patriotic holidays and Christmas
Notifies any neighbors impacted during set up and take down
E-NEWSLETTER VOLUNTEER LEAD
Reviews and edits content provided by officers
Sets up e-newsletter on request and manages send
Monitors email send results and any email responses to triage
Provides link to officers to share the enewsletter on Facebook
Adds new neighbors to the email list on request
EVENT VOLUNTEERS
Duties vary based on event
Cove events, volunteer informs neighbors of events and addresses any concerns.
Coordinates signage week/day of event
Recruits additional volunteers as needed. I.E. recruits HHS students to work the Halloween Parade/Party
Serves as liaison to Event Lead Officer
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Below are further details about Officers’ Roles as listed in Duntreath Neighborhood Association's Bylaws
SECTION 1. OFFICERS: The Officers of The Association shall include the following positions: President, Vice President, Secretary, and Treasurer. Each position may be held by up to two (2) people for the purpose of sharing responsibilities; a position may be shared by people residing in the same household. All Officers are volunteers and comprise of the Board of Directors. In Board of Directors meetings, each position receives one (1) vote, regardless of whether the position is held by one (1) or two (2) people. If the need arises for a vote of the entire Association membership, each household has one (1) vote. Officers shall be elected at the Annual Meeting by a majority of The Association Members voting in attendance.
SECTION 2. BOARD OF DIRECTORS: The Board of Directors shall consist of the elected Officers and the Chairpersons of all standing committees. The President of The Association shall act as Chairperson of the Board of Directors. The Board shall meet at the call of the Chairperson at such times and places/methods as designated by the Board. The business of the Board shall be conducted only when a quorum is present. A quorum shall be a majority of the membership of the Board.
SECTION 3. TERM OF OFFICE: The term of office of the Officers of The Association shall begin immediately following the Annual Meeting election and shall continue for two (2) years or until a successor is elected or the office is vacated for any reason.